Philadelphia DJ Company
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Tips for Hiring A DJ

When you find a Disc Jockey service, you should ask the following questions of them to ensure they can perform the job. Remember, they are there to make your event a success.

What should I ask first?
Q: Who will be my DJ?
Q: Can you meet with the DJ before your event?
Q: What will the DJ wear?
Q: Will any agreement be put in writing?
Q: What about prices?
Q: What about experience?
Q: Has the DJ ever performed at your party site?
Q: Is the DJ licensed and insured?
Q: What kind of music do you play?
Q: What about the equipment they use?
Q: What about backup equipment in case of failure?
Q: Will they help you plan your event?
Q: Will you be willing to play requests and discuss music ahead of time?
Q: Do you know the proper etiquette for your type of party?

What should I ask first?
Always start your conversation by indicating your event type, date, time, and location and asking if that date is available on their calendar. If not, no further conversation is necessary! Don't start your conversation by asking "how much do you charge". A professional DJ will not answer that question until they evaluate your event as to the amount of time, personnel and equipment needed, number of guests, location, time of the year, type of event etc.
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Who will be my DJ?
Some entertainment services have several DJ's working for them. So you need to ask which DJ you will have. Some even contract out to substitute DJ's. The DJ for the smaller services are usually the owner which affords you better personal service and accountability.
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Can you meet with the DJ before your event?
A professional should be happy to meet with you and discuss your event. This gives you the opportunity to meet and evaluate the DJ and discuss your desires and expectations for your event. It will also afford the DJ the opportunity to make suggestions and answer questions based on his experience.
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What will the DJ wear?
Will they show up at the event in a T-shirt with shorts or jeans and a baseball hat, semi-formal, or wearing a tuxedo? Prior to booking, make your event expectations known! Different events require different attire. Make sure they know what your wishes are and ask if there is an additional charge for formal attire.
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Will any agreement be put in writing?
It can be called a contract, entertainment agreement, booking form or an invoice for services. Whatever it's called, make certain the entertainment service has one and that everything you expect of them is in writing. If they refuse or are vague with answers look elsewhere. Having the commitments in writing will protect all parties and eliminate any misunderstandings. The agreement should list the names of the parties to the agreement, correct date, time and address of your event, number of hours, phone numbers, total cost of the event, amount of deposit required to reserve the date and the per hour overtime rate. Most professionals will not charge mileage for events in their immediate service area. However, a mileage fee is usually charged for events outside their service area. Be sure to ask if there will be a mileage fee and how much. Make sure you receive a signed copy of the agreement and a receipt for your deposit and keep all paperwork received in a safe place.
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What about prices?
Prices will vary primarily depending on, but not limited to, the type and date of the event, the number of guests expected and of course, the number of hours. You will find that professional disc jockeys charge more for their services than a part-timer who is just looking to make a few extra bucks on the side working weekends. Avoid looking only at how much they charge... compare what you receive! Question a disc jockey with a very low price... there's a good chance you will be putting the success of your event at risk in order to save a few dollars.

If the company you are considering is in the high end, ask them to justify their cost. You might find you are compensating the disc jockey service for it's large sound or lighting system that you have no desire to use, or you might find that there are added services which are well worth the extra cost! Verify the total fee, overtime charges, due dates for deposits and balances due and times for arrival. The quality of your entertainment will definitely have an impact on your event. I'm sure you've heard the saying, "You get what you pay for!" If a "friend of a friend" will do it for $300 less than a experienced reputable professional disc jockey, think twice before jumping at the cheap price. Is a bargain entertainer really a bargain if you're not satisfied with the outcome of your party?
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What about experience?
With adequate experience, a professional emcee or disc jockey will be able to act as your event "Master of Ceremonies" and smoothly direct your celebration, from beginning to end, allowing you to relax and not worry the details. With experience comes knowledge. Many unexpected surprises can happen during an event some are planned, others are not. The experienced emcee or disc jockey has the proficiency to handle any situation which may arise and will be able to react spontaneously to correct the problem, without missing a beat, as if nothing ever happened.
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Has the DJ ever performed at your party site?
Ask the entertainment service if they have ever performed at your party site before. It helps if they are familiar with the location, set-up placement, how to get there, and they have a rapport with the location staff. Questions like this just makes it less likely that you will have any details to worry the day of your event.
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Are you licensed and insured?
Many responsible business owners carry liability insurance to protect their businesses and the consumer. Many locations are beginning to require proof of liability. Ask for proof of liability insurance. Disc Jockey's receive a "Certificate of Liability" which can be used as proof. Ask for proof of required business licenses from local or state authorities.
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An entertainment company who has taken the time to register and acquire required licenses (according to State or local regulations), and carries liability insurance demonstrates commitment to their business and the customers.
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What kind of music do you play?
Will your prospective entertainers accept your music suggestions? Can they provide a play list with a variety of songs and music styles that you can choose from? Will they provide additional titles not shown on there music lists? "Stop, Look and Listen" Let the entertainer ask you questions also i.e. what music styles are not appropriate for your event or location. You should find someone who takes an interest in your wishes. You should find an entertainer who is flexible, and has a very large selection of music so that requests from your guests can be played, provided it meets your acceptable music criteria and event theme.
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What about the equipment they use?
Professional DJ's use only professional grade equipment to ensure the finest quality sound reproduction and reliability. Most professionals today use compact discs (CD's) as their music source with more progressive DJ's using computers and the new MP3 music technology as their source of music. These are the professionals who are on the cutting edge of technology to ensure a quality product for their customers. Those who rely on cassette tapes are compromising on quality sound reproduction. They should use wireless microphones and enclosed consoles cases for uniformed aesthetics. You are paying money to have professionals, they should not only be using professional equipment but also know how it operates. You are hopefully hiring someone who takes their job seriously, so make sure they have made the investment in professional quality equipment.
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What about backup equipment in case of failure?
Even the best professional equipment can fail on occasion, so it is very important to know whether a music service has extra components on hand, or available to them at a short notice. Any number of circumstances can arise between the time you book your entertainment and the date of your event. Only the top-notch professionals invest the extra money to purchase professional equipment.
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Will they help you plan your event?
You are paying not only for the performance, but for your entertainer's experience. They should be able to help you to plan your event, so that you do not have any surprises on your "special day". Perhaps, the most influential tool in helping you decide which music service to choose, is the actual event planning guide that they send to you. If this prospectus includes well organized, and informative material to assist you with the planning of your event, and a complete and easily understood contract, protecting both of your interests, then your search may be over. The quality of the literature should give you insight on the professional nature of their company.
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Will you be willing to play requests and discuss music ahead of time?
A versatile Disc Jockey is willing to listen to your suggestions, give you feedback and play from your desired song list. A professional Disc Jockey will also accept the fact you may not want certain songs played. A professional Disc Jockey cannot know everything about your musical preferences and entertainment needs without communication.
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Do you know the proper etiquette for your type of party?
A professional Disc Jockey will assist you with the planning of your special day. Most professional entertainers will coordinate, emcee and provide the music that you desire. Ask if they have experience with your type of event.
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Our Disc Jockeys provide service to all of the following functions (and more)...

Weddings in Philadelphia Area

Bar Mitvahs in Philadelphia Area

Proms in Philadelphia Area

Parties in Philadelphia Area

Corporate Events in Philadelphia Area

Karaoke in Philadelphia Area

We also offer:

Piano Players
Disco Lights
Fog Machines
Video Projectors
and more...

Keywords: Philadelphia Weddings DJs | Philadelphia Bar/Bat-Mitvahs DJs | Philadelphia Proms DJs | Philadelphia Party DJs

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